What should we keep in personnel files? ? Business Management ...

Q. Does Pennsylvania law specify what we should keep in personnel files?

A. The Pennsylvania Personnel Files Act defines ?personnel file? to include the following documents: ?any application for employment, wage or salary information, notices of commendations, warning or discipline, authorization for a deduction or withholding of pay, fringe benefit information, leave records, employment history with the employer, including salary information, job title, dates of changes, retirement record, attendance records and performance evaluations.

?The term ?personnel file? shall not include records of an employee relating to the investigation of a possible criminal offense, letters of reference, documents which are being developed or prepared for use in civil, criminal or grievance procedures, medical records or materials which are used by the employer to plan for future operations or information available to the employee under the Fair Credit Reporting Act.?

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